Practice Coordinator

About ADP

With studios across the UK, Cyprus and India, and over 60 years’ history, ADP is an AJ100 top 40 architecture practice which designs around the principles of sustainability, belonging and engagement, rethinking the built environment to create a better future.
We work on projects that truly benefit their communities, from large laboratory buildings to mixed-use developments, sensitive refurbishments to envelope-pushing new builds, £100m high-profile schemes to local grassroots projects. We have cross-practice specialists in sectors including residential, commercial, healthcare and education design.
ADP is an employee-owned practice – meaning that all staff have a say in how the business is run, and everyone benefits from its success. We know that a healthy work/life balance is important and in addition to other competitive benefits, all staff have the option for hybrid working, flexible working, and compressed hours – allowing you to take a three-day weekend every fortnight.
We’re an equal opportunities employer and a gold-standard investor in people – reflecting our belief that it takes a people-centred practice to create people-centred architecture. Diversity is at the heart of our success, and we welcome applications from underrepresented groups.

The Role

The practice coordinator role is spread across the business, and the successful candidate will be assisting all studios. Working closely with directors across the practice and senior management, the practice coordinator will be supporting with operational functions.
This key role would suit someone with administrative experience preferably within the architectural or construction industry. The successful applicant shall be able to demonstrate excellent organisational & interpersonal skills, and be well presented. Microsoft Office and administration skills are essential.

Key Responsibilities and Duties

We are seeking a dynamic and motivated practice coordinator who can work independently using their own initiative and also collaborate with different teams, ensuring the support functions of the practice is widely covered.

• General office and facilities administration and support for the nationwide studios. (Centrally based but with regular visits as required to the individual studios in London, Oxford, Birmingham, Manchester and Edinburgh)
• Ordering and organising materials, stationery and equipment for the regional studios
• Answering incoming calls to main practice number
• Assisting with maintaining and updating of ADP certifications and records.
• Assisting with organisation of employee training and CPD
• Assisting with arrangements for studio repair and maintenance
• Assisting the studios to complete health and safety tasks and processes required by the health and safety policy
• Managing ADP’s document archiving and recall process
• Assisting with our B Corp certification
• Assisting with arrangements for ordering and setting up IT equipment and software and liaising with ADP’s external IT support company if required
• Assisting with ‘ADP People’ administrative processes and communications including around onboarding of new employees and arranging employee reviews
• Assisting the Executive Directors with diary management and administration associated with their role. Hotel booking etc.
• Assisting with processes for the certified Quality Management System and the Environmental Management System and contributing to their development and improvement
• Supporting and promoting the ADP Vision and principals of the Employee Ownership Trust
• Assisting the marketing team with administrative support including events
• Assisting Architectural teams with ad hoc project management and document control

Requirements

We are seeking a dynamic and motivated practice coordinator who can work independently using their own initiative and also collaborate with different teams, ensuring the support functions of the practice is widely covered.

• Graduate or practice management experience desired, but not essential
• Strong organisational and communication skills with the ability to manage a diverse workload
• Excellent IT skills, with experience of Adobe Creative Cloud and Open Asset desirable
• Strong copywriting skills with good attention to detail

The role will be mainly studio-based with some flexibility for ad-hoc home working. The preferred locations for this national role are at our Oxford or London studio but other locations will be considered. Occasional travel to other studios may be required (London, Birmingham, Oxford, Manchester and Edinburgh).

How to Apply

If you’re interested in joining our team, please email your CV to careers@adp-architecture.com with the position ‘Practice Coordinator’ as the subject line. Attachments should be in PDF format and no larger than 3MB in size.